CHIEF OPERATING OFFICER

Lead shared programme planning across the three countries by tracking priorities, milestones, budgets and responsibilities, while identifying capacity gaps and competing priorities and helping teams agree realistic plans and resource allocations through regular delivery reviews

Lead budgeting, forecasting and cash-flow planning; monitor expenditure, maintain financial controls and approval processes, and prepare consolidated reports for the Executive Director, Board, OCH Global and funders

Coordinating funding applications and agreements, preparing related budgets and documentation, tracking reporting requirements and, where applicable, administering partner grants from due diligence through to grant agreements, payments and reporting.

Develop practical onboarding, performance and professional development processes, and coordinate recruitment and HR administration

Coordinate Board meetings and records, maintain the organisational calendar and risk register, and support compliance and audit preparation

Oversee procurement and contracts, coordinate external specialists, and track deliverables, payments and renewals

Work with the Executive Director and Country Leads to improve information-sharing, accountability and consistent ways of working

Proven experience managing operations or a similar cross-functional role, preferably in a growing organisation

Familiarity with the Baltic region would be an advantage

Strong programme or project coordination skills, including managing multiple workstreams, clarifying responsibilities and resolving delivery challenges

Practical experience with budgeting, forecasting and financial reporting, including working with external accountants

Experience building organisational processes and managing external service providers

An organised, proactive approach, sound judgement and the ability to take ownership of work

Ability to work independently in a remote setting and collaborate with an international team

Governance or audits, restricted funding or partner grants, or nonprofit organisations experience will be considered as and advantage

Strong written and spoken English (communication with colleagues across different countries and reports preparation)